Picktime – AI Scheduling Tool

Scheduling appointments, consultations, meetings, and other time-sensitive events is a necessary yet tedious task for both individuals and businesses. The back-and-forth of finding a mutually suitable time, sending calendar invites, and managing cancellations and reschedules can quickly become overwhelming.

This is where Picktime comes in – it is an AI-powered online scheduling and calendar management platform built to simplify and automate booking workflows.

In this detailed Picktime review, we will cover:

  • Key features and capabilities
  • Available pricing plans
  • Pros and cons of using Picktime
  • Top competitors and alternatives
  • FAQs with latest trends

By the end, you’ll have all the information you need to determine if Picktime is the right scheduling solution for your needs.

What is Picktime?

Picktime is an end-to-end booking management platform powered by AI scheduling assistance and automation. Key features include:

  • Self-service online booking – Clients can conveniently book appointments 24/7 via your website or custom booking page.
  • Calendar sync & availability – Connect your calendar to automatically show updated availability to clients.
  • Appointment reminders – Prevent no-shows with automated confirmation and reminder emails and texts.
  • Waitlist management – Clients can join a waitlist for booked time slots, with automated notifications when openings occur.
  • Rescheduling & cancellations – Hassle-free date/time changes initiated by both provider and client.
  • Productivity analytics – Gain insights into your scheduling efficiency to identify bottlenecks and improvements.

The platform is designed for individuals, entrepreneurs, small business owners, enterprise teams, and organizations across various industries. It is especially useful for client-facing services that require streamlined appointment booking.

Key Benefits of Picktime

Picktime offers the following benefits:

  • Saves hours otherwise spent on manual scheduling coordination
  • Reduces no-shows and cancellations with automated reminders
  • Enables 24/7 self-service booking without availability headaches
  • Provides insights to optimize scheduling for growth
  • Offers capabilities to delight clients and stand out from the competition

Picktime Features and Capabilities

Picktime comes packed with features that enable intuitive appointment scheduling and calendar management.

Streamlined Client Booking Journey

The platform offers multiple options and customization for your client booking process:

  • Embed a booking widget directly on your website
  • Send booking links via email or messaging
  • Create a dedicated 24/7 scheduling page

Customers are guided through an intuitive booking flow:

  1. Select service
  2. Pick date/time
  3. Enter details
  4. Confirm booking

You can customize booking with your branding, collect additional info with custom intake forms, and more.

User Scheduling Interface

The Picktime scheduling dashboard provides a user-friendly experience:

  • Two-way calendar sync with Google, iCloud, Outlook etc.
  • Drag-and-drop bookings directly on your calendar
  • Real-time availability clearly marked unavailable time slots
  • Multi-provider schedule coordination for future expansion

Additional capabilities like resource scheduling, group bookings, and location-based scheduling make Picktime fit for diverse use cases.

Notifications and Reminders

Picktime has robust features to auto-manage reminders and follow-ups:

  • Customizable confirmation, reminder and follow up emails
  • Automated SMS text message reminders
  • Waitlist notifications when openings occur
  • Options for buffer times and late cancellation policies

These set-and-forget automation flows reduce no-shows, keep clients engaged, and take manual effort off your plate.

Rescheduling Management

Unexpected cancellations and appointment changes can completely derail your day. Picktime makes date/time adjustments smooth:

  • Clients can easily reschedule cancelled appointments to available slots
  • You can initiate rescheduling via drag-and-drop
  • Customizable waitlist and buffer time settings
  • Options to charge late cancellation fees

By accommodating unexpected changes and deterring last minute cancellations, your schedule stays optimized.

Analytics and Insights

Understanding your scheduling data enables smarter business decisions. Picktime provides helpful analytics such as:

  • Booking statistics: volume, frequency, popular services etc.
  • Conversion rates: from booking page visitors to confirmed appointments
  • No-show rates: assess and prevent failed bookings

Advanced reporting and integrations with business intelligence tools provide deeper analysis.


Picktime connects with various workplace apps customers already use:

  • Video apps like Zoom, Google Meet, Microsoft Teams etc.
  • Business systems including Salesforce, HubSpot, Mailchimp
  • Messaging via SMS, WhatsApp, Facebook Messenger

These integrations allow for streamlined workflows before, during, and after each appointment.

Customization and Security

As your business grows, Picktime grows with you through:

  • White label customization – Make booking pages align to your brand
  • Role-based access control – Manage internal user permissions
  • Enterprise-grade security – GDPR, SOC 2, ISO compliant

Robust privacy protection and flexible system access keep your data secure.

Picktime Pricing and Plans


Picktime offers tiered pricing plans depending on usage needs:

PlanPriceFeaturesBest For
FreeFreeOne provider schedule, 50 appointments/month, email remindersIndividuals, small workload
Starter$15/monthUnlimited appointments, SMS reminders, reportingGrowing workflow
Pro$39/monthMulti-provider scheduling, custom intake forms, paymentsLarger teams and businesses
EnterpriseCustom quotePriority support, custom branded apps, API accessLarge organizations

The free plan is extremely generous, standing out from competitors. It allows up to 50 appointments per month – more than enough for solopreneurs and moonlighters.

The paid plans offer additional configuration options, support for multiple staff, and enterprise-level features like custom apps and API integration.

Volume discounts are available for annual contracts. Non profits can get Picktime Pro free through the Picktime Cares program.

Compared to competitors, Picktime provides exceptional value, especially for very small businesses who would otherwise be priced out of professional solutions. Their free plan competitiveness reduces barriers to better scheduling.

Pros of Picktime 👍

Time SavingsStreamlined self-service booking and process automation reduces hours previously spent on manual scheduling coordination.
Improved Client ExperienceFrom personalized booking pages to automated reminders and easy rescheduling, Picktime delights clients.
Increased RevenueBy booking more appointments and reducing no-shows, your income-earning activity is maximized.
Flexibility & ScalabilityGenerous free inclusion plus customizable paid plans suit evolving business needs.
Data-Driven OptimizationActionable analytics highlight scheduling pinch points and growth opportunities.
Comprehensive FeaturesAll-in-one functionality reduces need for multiple piecemeal solutions.

Cons of Picktime 👎

Steep Learning CurveThe extensive configuration options mean a notable time and effort investment to set up.
Constraints for Complex SchedulingOptimization for very complex workflows with multiple overlapping trackable parameters can become challenging.
Upsell ApproachCertain useful features like custom form building are only included higher tiers, with pressure to upgrade.

Top Picktime Alternatives

Picktime leads the appointment scheduling software category, but competitors exist in the space. Below we compare top alternatives on a few key dimensions:

Scheduling SoftwareLearning CurveMobile ExperienceFree Plan AvailabilityBest For
Picktime⭐⭐⭐⭐⭐⭐⭐⭐⭐⭐⭐AI-powered automation features
Calendly⭐⭐⭐⭐Simple scheduling workflow
Doodle⭐⭐⭐⭐⭐Finding meeting times across companies
Appointlet⭐⭐⭐⭐⭐⭐⭐Customization and video chat
Setmore⭐⭐⭐⭐⭐⭐⭐Easy to start for solo businesses

This illustrates that while competitors might hold an edge in specific attributes like simplicity or mobile experience, Picktime generally balances ease of use, diverse feature set, free inclusions, and intelligent scheduling assistance unique to their AI algorithms.

Diving deeper into common-use cases and functional requirements would determine which platform is most suitable.


Picktime is an industry leader that simplifies scheduling with AI-powered automation to drive productivity, profitability, and customer satisfaction.

Suitable for diverse use cases, the platform accelerates everything from booking confirmation to reminders and rescheduling. The impressive breadth of features coupled with a free tier offering makes Picktime accessible yet enterprise-scalable.

While the odd limitation exists around complexity handling or interface intuitiveness, Picktime generally strikes an admirable balance of ease of use and intelligence.

So whether you’re an individual, small business, or large enterprise managing appointments, consultations, interviews, or any calendar coordination – Picktime supercharges your scheduling.

Their AI capabilities enable current efficiency while the roadmap promises increased personalization and ambient integration – allowing this scheduling powerhouse to continue delighting well into the future.

Sign up for Picktime or explore alternative options that best meet your specific needs!